Busy Leader? How to be Left in Peace for a Week: Email Management
Email management, work-life balance
Who is your key administrator and/or operations officer? Have a brief chat with him or her about three business days before you are due to go away on vacation. That gives them the time to get urgent issues and documentation that require your attention in front of you in the days before your break.
Explain to your key administrator that you want to be left in peace for a week. No further explanation required. Yes, it’s that simple! The vast majority of human beings understand the need for rest and relaxation.
Then send your own version of this email template (below) to the two or three key day-to-day administrator/operations people in your working life:
During my holiday from Monday the 11th to Friday the 15th inclusive, I’m aiming for as little disruption as possible.
Generally “Elena” (my lead administration/operations person), in consultation with Richard and Sophie (two senior leaders who aren’t on vacation that week), if necessary – should be able to handle any on-going issues during the week.
If there is an absolutely important and *urgent* issue that I am needed for, please send me a text message *and* leave a voice message, on these two numbers:
555 287 0533 (my personal mobile phone number)
555 287 1754 (my vacation companion’s mobile phone number)
Please note that I will *not* be checking any e-mail addresses during the week.
There is an “out of office” message on my e-mail addresses telling senders that I will respond to their message on the 18th of August and if the matter is urgent, to contact Elena by e-mail.
Thanks and best regards,
What do you think? How would this work for you? Drop me a line at: email@example.com
Key topics: Email management, stress reduction, workplace communications, work-life balance, vacation planning